AI bots for gyms
Appointment confirmations and reminders for gyms
Confirmations and reminders by WhatsApp or SMS, with one-tap confirm or reschedule. For gyms and studios, it matters most while you're coaching the floor and running classes. The usual trouble: class no-shows block spots for people on the waitlist.
Where gyms and studios lose time today
Class no-shows block spots for people on the waitlist. It sounds small, but for gyms and studios it repeats every week. The appointment reminder bot takes it over.
What it looks like in practice
Take a boutique strength gym with around 200 members as an example. A member booked a class two weeks ago and has forgotten about it. The day before, they get a WhatsApp reminder with the time and address. They reply "can we do Friday instead", the slot moves in Glofox, and the original time is free for someone else.
How it works for gyms
For a boutique strength gym with around 200 members, the flow is short and predictable.
- A new class appears in Glofox.
- The member gets a confirmation straight away.
- A reminder goes out a day before, and again a few hours before if you want.
- They reply to confirm, cancel or ask to move it.
- Changes update Glofox and you get a short daily summary.
Tools it connects to
You keep working in Mindbody and Glofox. The appointment reminder bot sits alongside, built with WhatsApp Business API, Twilio and n8n.
Questions from gyms and studios
Does the appointment reminder bot work with Mindbody?
It depends on your Mindbody plan. Some tools open their data through an API and some keep it locked, so before we start I check what yours allows. If a direct connection isn't possible, I'll say so and suggest a workaround before you pay anything.
Can I change how it works later?
Yes. The appointment reminder bot keeps its messages, timings and rules in settings or a simple sheet you can edit. For bigger changes, such as a new step for your members, message me and I'll quote it first.
What does the appointment reminder bot cost to run each month?
Setup for the appointment reminder bot starts at $300 while the launch offer is on, for gyms and studios and everyone else. Tools like OpenAI, Twilio and n8n hosting usually cost $5 to $30 a month, billed to you directly. I'll tell you the exact number before we start.
Want this for your gym business?
Tell me how your gym business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built