Automations for coaches
Email to spreadsheet parser for coaches
Discovery call requests sit in the inbox overnight. For coaches that's a common story, and it's what the email parser is for. Pulls the details out of incoming emails and adds them to a sheet or system.
The problems it takes off your list
Discovery call requests sit in the inbox overnight. It sounds small, but for coaches it repeats every week. The email parser takes it over.
What it looks like in practice
Say you run a health coach who runs small online cohorts. Requests used to arrive by email and get typed into a sheet. Now each one becomes a row in a Google Sheet within a minute, with the attachment saved and a link back to the email.
How it works for coaches
Step by step, this is what the email parser does with your clients.
- Specific emails are forwarded or watched.
- AI extracts the fields you care about.
- A new row or record is created in a Google Sheet.
- Attachments are saved to Notion.
- Unclear emails are flagged.
Tools it connects to
For coaches, I usually connect it to ConvertKit and Notion. It runs on OpenAI, n8n and Gmail behind the scenes.
Questions from coaches
Does the email parser work with ConvertKit?
Often, yes. Before building the email parser I check your ConvertKit account and plan, because some features depend on API access. If there's a gap for your coaching setup, you'll know before you pay anything.
What does the email parser cost to run each month?
Setup for the email parser starts at $300 while the launch offer is on, for coaches and everyone else. Tools like OpenAI, Twilio and n8n hosting usually cost $5 to $30 a month, billed to you directly. I'll tell you the exact number before we start.
Can I change how it works later?
Yes. The email parser keeps its messages, timings and rules in settings or a simple sheet you can edit. For bigger changes, such as a new step for your clients, message me and I'll quote it first.
Want this for your coaching business?
Tell me how your coaching business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built