Automations for gyms
Payment receipts and thank-yous for gyms
Gyms and studios know this one well: failed membership payments go unnoticed for weeks. The receipt flow handles it for you, between PT sessions, trials and class schedules. Sends a proper receipt and a personal thank-you the moment someone pays.
The problems it takes off your list
Failed membership payments go unnoticed for weeks. Nobody at a yoga and pilates studio with a busy weekend timetable signed up for that part of the job, and the receipt flow handles it.
What it looks like in practice
Say you run a yoga and pilates studio with a busy weekend timetable. A payment comes in through GoCardless on a Sunday. Within a minute the member has a receipt and a short thank-you, and the record in HubSpot is updated.
How it works for gyms
Step by step, this is what the receipt flow does with your members.
- A payment comes in through GoCardless.
- A receipt with the right details is generated.
- A personal thank-you message goes out.
- The record is updated in HubSpot.
- You get a monthly summary.
Tools it connects to
For gyms and studios, I usually connect it to Stripe, GoCardless, Mailchimp and Google Sheets. It runs on n8n and Google Docs behind the scenes.
Questions from gyms and studios
Does the receipt flow work with Stripe?
Often, yes. Before building the receipt flow I check your Stripe account and plan, because some features depend on API access. If there's a gap for your gym setup, you'll know before you pay anything.
What does the receipt flow cost to run each month?
Setup for the receipt flow starts at $250 while the launch offer is on, for gyms and studios and everyone else. Tools like OpenAI, Twilio and n8n hosting usually cost $5 to $30 a month, billed to you directly. I'll tell you the exact number before we start.
Can I change how it works later?
Yes. The receipt flow keeps its messages, timings and rules in settings or a simple sheet you can edit. For bigger changes, such as a new step for your members, message me and I'll quote it first.
Want this for your gym business?
Tell me how your gym business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built