Automations for clinics
Email to spreadsheet parser for clinics
Most clinics I talk to mention the same thing: intake forms and referral letters arrive in five different formats. The email parser deals with it quietly while reception is handling walk-ins and referral letters. Pulls the details out of incoming emails and adds them to a sheet or system.
Where clinics lose time today
- Intake forms and referral letters arrive in five different formats.
- Staff answer the same questions about opening hours and what to bring.
What it looks like in practice
Take a physiotherapy clinic with four clinicians and one receptionist as an example. Requests used to arrive by email and get typed into a sheet. Now each one becomes a row in a Google Sheet within a minute, with the attachment saved and a link back to the email.
How it works for clinics
For a physiotherapy clinic with four clinicians and one receptionist, the flow is short and predictable.
- Specific emails are forwarded or watched.
- AI extracts the fields you care about.
- A new row or record is created in a Google Sheet.
- Attachments are saved to your shared drive.
- Unclear emails are flagged.
Tools it connects to
Most clinics don't need anything new for this. It runs on OpenAI, n8n and Gmail, and I connect it to whatever you use today.
Questions from clinics
How is patient data handled?
For the email parser, data stays in your own accounts where possible, and each step only gets the details it needs. We go through your rules, such as HIPAA or GDPR, before I build anything, and confirm the setup with your compliance adviser if you have one.
Can I change how it works later?
Yes. The email parser keeps its messages, timings and rules in settings or a simple sheet you can edit. For bigger changes, such as a new step for your patients, message me and I'll quote it first.
What does the email parser cost to run each month?
Setup for the email parser starts at $300 while the launch offer is on, for clinics and everyone else. Tools like OpenAI, Twilio and n8n hosting usually cost $5 to $30 a month, billed to you directly. I'll tell you the exact number before we start.
Want this for your clinic business?
Tell me how your clinic business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built