AI bots for gyms
Client intake bot for gyms
Class no-shows block spots for people on the waitlist. For gyms and studios that's a common story, and it's what the intake bot is for. Collects intake details and documents before the first class, so you don't ask twice.
The problems it takes off your list
Class no-shows block spots for people on the waitlist. It sounds small, but for gyms and studios it repeats every week. The intake bot takes it over.
What it looks like in practice
Say you run a yoga and pilates studio with a busy weekend timetable. A new member books a first class. They get a link to a short guided form, answer a few questions and upload the documents you need. You open Mindbody before the class and the summary is already there.
How it works for gyms
Step by step, this is what the intake bot does with your members.
- A new class is made.
- The member gets a link to a short guided chat or form.
- It collects details and uploads, and asks follow-ups based on answers.
- Everything is saved to Mindbody.
- You get a summary before you meet.
Tools it connects to
For gyms and studios, I usually connect it to Mindbody, Glofox and HubSpot. It runs on Typeform, OpenAI and n8n behind the scenes.
Questions from gyms and studios
Does the intake bot work with Mindbody?
Often, yes. Before building the intake bot I check your Mindbody account and plan, because some features depend on API access. If there's a gap for your gym setup, you'll know before you pay anything.
What happens if something breaks?
The intake bot sends you an alert when a step fails, so it never fails quietly in the middle of a busy week. You can fix small things with the notes I leave, or add the care plan at $49 a month and I'll handle it.
What does the intake bot cost to run each month?
Setup for the intake bot starts at $300 while the launch offer is on, for gyms and studios and everyone else. Tools like OpenAI, Twilio and n8n hosting usually cost $5 to $30 a month, billed to you directly. I'll tell you the exact number before we start.
Want this for your gym business?
Tell me how your gym business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built