AI bots for salons
Appointment confirmations and reminders for salons
Confirmations and reminders by WhatsApp or SMS, with one-tap confirm or reschedule. For salons, it matters most while you're mid-colour with a client in the chair. The usual trouble: stylists can't answer the phone with a client in the chair.
What this fixes for salons
- Stylists can't answer the phone with a client in the chair.
- No-shows leave expensive gaps in the column.
- Regulars drift away and nobody notices until months later.
What it looks like in practice
Imagine a four-chair hair salon. A client booked an appointment two weeks ago and has forgotten about it. The day before, they get a WhatsApp reminder with the time and address. They reply "can we do Friday instead", the slot moves in Vagaro, and the original time is free for someone else.
How it works for salons
Here is how the appointment reminder bot runs day to day for salons.
- A new appointment appears in Vagaro.
- The client gets a confirmation straight away.
- A reminder goes out a day before, and again a few hours before if you want.
- They reply to confirm, cancel or ask to move it.
- Changes update Vagaro and you get a short daily summary.
Tools it connects to
You keep working in Fresha, Vagaro, Google Calendar and Twilio. The appointment reminder bot sits alongside, built with WhatsApp Business API and n8n.
Questions from salons
Does the appointment reminder bot work with Fresha?
It depends on your Fresha plan. Some tools open their data through an API and some keep it locked, so before we start I check what yours allows. If a direct connection isn't possible, I'll say so and suggest a workaround before you pay anything.
What happens if something breaks?
The appointment reminder bot sends you an alert when a step fails, so it never fails quietly in the middle of a busy week. You can fix small things with the notes I leave, or add the care plan at $49 a month and I'll handle it.
What will my clients see?
They'll see a friendly confirmation and reminder with a simple way to confirm or move the appointment. I write the wording with you so it sounds like your salon business, and you approve it before launch.
Want this for your salon business?
Tell me how your salon business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built