AI bots for gyms
Cancellation waitlist filler for gyms
Class no-shows block spots for people on the waitlist. For gyms and studios that's a common story, and it's what the waitlist filler is for. When someone cancels, the next person on the waitlist gets offered the slot automatically.
The problems it takes off your list
- Class no-shows block spots for people on the waitlist.
- Front desk answers the same questions about classes and parking.
What it looks like in practice
Say you run a yoga and pilates studio with a busy weekend timetable. A member cancels a class at 9 in the morning. Three people on the waitlist get a message offering the slot. The first to reply is booked into Mindbody, and the others get a polite note that it's been taken.
How it works for gyms
Step by step, this is what the waitlist filler does with your members.
- A class is cancelled in Mindbody.
- The waitlist is checked for people who want that time.
- They get a message offering the slot, first come first served.
- The first to reply gets booked automatically.
- Everyone else is told it's gone.
Tools it connects to
It plugs into the tools gyms and studios already use, such as Mindbody, Glofox and Google Sheets, and runs on Twilio, WhatsApp Business API and n8n.
Questions from gyms and studios
Does the waitlist filler work with Mindbody?
Often, yes. Before building the waitlist filler I check your Mindbody account and plan, because some features depend on API access. If there's a gap for your gym setup, you'll know before you pay anything.
What does the waitlist filler cost to run each month?
Setup for the waitlist filler starts at $300 while the launch offer is on, for gyms and studios and everyone else. Tools like OpenAI, Twilio and n8n hosting usually cost $5 to $30 a month, billed to you directly. I'll tell you the exact number before we start.
Can I change how it works later?
Yes. The waitlist filler keeps its messages, timings and rules in settings or a simple sheet you can edit. For bigger changes, such as a new step for your members, message me and I'll quote it first.
Want this for your gym business?
Tell me how your gym business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built